Host a Bone Event Guidelines
Please read through the below guidelines and suggestions before planning your event.
Event Resources: Our goal in promoting these events is that they will create a space for people to come together and find their voice on this issue. To help inform participants of this project and its vision/mission we ask hosts to screen a 3 min. video from our projects founder. This short video helps to understand the meaning and importance behind this initative. We hope that it will inspire attendees to want to get more involved and spread the word. Our goal is ambitious and we need this to catch on!
We also suggest that you screen this 5 min. video Darfur Rising to give a glimpse of what is happening today. This is not a visually violent film however it does give some violent testimonies you may not want to show it to attendees under 14.
Sign in: We highly recommend that you ask attendees as they arrive to sign in on the participant information form We suggest that you have a sign in sheet at the door to ensure that all of the participants are documented.
Note: Participants are welcome to make a bone on behalf of someone else and list that persons information on the participant information form.
Bone Shipping: As the host it is your responsibility to ship the bones to us. Keeping this in mind you may want to ask each participant for $1 or $2 to cover costs of shipping the bones.
Bones should be shipped within two weeks of your event date so that we can keep a record of when to expect them. Please be sure to include the participant information sheets from the event.
Bones should be shipped to our D.C. mailing address at: Attention# One Million Bones, Washington Heberew Congregation, 3935 Macomb St NW, Washington DC, 20016.
Documentation: We encourage all hosts to document their event with photos or video if possible. If you are able to document the event please be sure to upload your images to the One Million Bones flickr site. Consider uploading your 10 best images and/or video as well as any poster/flyer designs with your bones. We want to keep a copy of these in our scrapbook.
Bone Making: As the host it is up to you to determine which method your attendees will use to make bones and to have supplies available. Note: Please see our bone making supply checklist for methods we recommend. We also suggest that you print out some bone diagrams to help people visualize what bone(s) they want to create. We have wonderful bone illustrations available here.
It maybe helpful to create a bone before the event so that you can assist attendees if they have questions.
Press Release: If your event is open to the public we highly encourage you to use our press release template. You can fill it out with your event information and send it to all your local media outlets and community calendars. Consider contacting your local radio and TV stations. This is an opportunity to not only spread awareness about the project but also the issue of genocide.
Event Sponsors: You may want to consider approaching local businesses for in-kind or cash donations for your event to cover refreshments, costs of shipping or bone sponsorships. Please see our Business Sponsorship Request letter.
